Privacy notice

Aqsarniit Trade Show & Conference 2027 (ATSC 2027). Last updated October 2026.

This notice explains what personal information we collect when you register for ATSC 2027, how we use it, who we share it with, and the choices you have.

Who we are

ATSC 2027 is organized by the Baffin Regional Chamber of Commerce (BRCC), C-987 Iglulik Drive, Iqaluit, NU X0A 3H0. BRCC is responsible for the personal information collected through event registration. Outcrop Communications runs registration on BRCC's behalf.

What we collect

Contact and work details: name, email address, phone numbers, organization, job title, province or territory, community, organization type and BRCC membership.
Registration and payment details: the passes and tickets you choose, invoices, receipts and payment status. Card payments are handled by our payment processor. We do not see or store your full card number.
Needs you tell us about: dietary needs, allergies, and accessibility or other support needs. These questions are optional.
Exhibitor and artist details: display name, description, website, logos, booth or Arts Market needs and an on-site contact.
Hotel details: if you book a room through registration, your stay dates and room preferences.
Photos and video taken at the event.
Your choices, such as whether you want your contact details shared with sponsors and exhibitors.

How we use it

To register you, issue passes, tickets, invoices and receipts, and manage changes to your registration.
To send you information and updates about ATSC 2027.
To plan meals, accessibility, seating, the trade show floor and the Arts Market.
To list exhibitors and artists in event materials and on signage.
To prepare statistics for BRCC and event funders, such as attendance by region and organization type. These reports do not identify you.
To report on and promote the event using photos and video.

We do not sell your personal information.

Who we share it with

BRCC and Outcrop staff who run the event.
Service providers working for us, including Swoogo (our registration platform), our payment processor and email delivery services. They may only use your information to provide their services to us.
The venue and caterer, who receive only what they need, such as names, dietary needs and accessibility arrangements.
Hotels, if you book a room through registration.
Sponsors and exhibitors, only if you tick the box to agree. We share your name, organization and email address.
The public: exhibitor and artist directory details (display name, description, website and logo) appear on the event website, in event materials and on signage.
Others when the law requires it.

Where your information is stored

Some of our service providers, including Swoogo, may store or process your information outside Canada, including in the United States. While it is there, it is subject to the laws of that country.

How long we keep it

Dietary, allergy and accessibility details: deleted within 90 days after the event.
Registration and contact details: kept for up to two years after the event so we can invite you to future ATSC events, then deleted or anonymized.
Financial records: kept for as long as tax law requires.

Photos and video

ATSC 2027 will be photographed and filmed. You may appear in photos or video that BRCC uses to report on and promote the event. If you would prefer not to be photographed, let the registration desk know when you arrive.

Your choices and rights

You can ask to see or correct the personal information we hold about you.
You can withdraw consent, including for sharing with sponsors and exhibitors, at any time. Withdrawing does not affect information that was already shared.
You can unsubscribe from event emails using the link in any email. We will still send messages you need about your registration.
You can update most of your details yourself by modifying your registration.

Contact us

For questions or requests about your personal information, email atsc@outcrop.com. If you are not satisfied with our response, you can contact the Office of the Privacy Commissioner of Canada.

Changes to this notice

We may update this notice. The date at the top shows when it last changed.